How to ensure your event is safe in 2021?
Taking preventive measures is essential to secure an event in 2021. After periods of uncertainty and containment due to the global pandemic, physical manifestations are gradually resuming. It’s nice to get together for real and interact, but it’s essential to protect yourself. Avoid the risk of spreading disease by adopting good practices.
Sanitary rules in force in Quebec
Where does the event take place?
Organizing an outdoor event is preferable. In all cases, you must ensure that the following items are present
- Disinfecting solutions;
- An optimal ventilation system;
- A place to wash your hands;
- Clear signage dedicated to health measures to be adopted;
It is important to remember that contact promotes the spread of viruses. It is therefore essential to clean and disinfect surfaces that are constantly touched by guests, such as door handles and counters.
Limit the number of people responsible for cooking, preparing and serving food. Keep guests from touching kitchen utensils during a buffet.
Provide dedicated staff to serve, as well as personal plates and cutlery for everyone.
Anticipate arrangements for potential guests with symptoms
Anticipate how you will handle guests who present symptoms during the event. Check with your local authorities for information on how to deal with people with symptoms of COVID-19 (including reporting requirements).
Dedicate a specific and isolated place for this category of guests until they can be taken home in a private vehicle. Bring masks (preferably medical) for people with symptoms or who are ill.
Make sure you have a health care professional on your team who can care for sick guests while they are waiting to come home.
Health measures common to all physical events
Enforce social distancing
The basic rule for enforcing social distancing is to limit the number of guests. There needs to be enough space for everyone to move freely. Find out the maximum capacity of the premises. Reduce the number of guests having access to the event.
At SYNC Productions, we can study the capacity of a venue. We will then recommend the appropriate number of guests to limit health risks.
Give priority to remote registration
The registration and check-in areas are very busy places. The health risks are therefore increased. Prefer online registration to avoid crowds. This alternative has the advantage of saving guests time by saving them long lines. Any useful documents can be sent by e-mail, if necessary.
Invest in an online ticketing service
The online ticketing system makes it easier to monitor the number of tickets sold. Prefer to sell a specific quantity to prevent guests from exceeding the allowed quota.
It is recommended that a distancing system be directly associated with the tickets. Include remote seat numbers in tickets if the event is in a seated configuration.
SYNC Productions : your partner for secure events
SYNC Productions accompanies you in the organization of your virtual/hybrid events. We are atmosphere creators able to intervene in several types of services, from shows, parties, to team-buildings.
We have the necessary equipment, a professional team, and above all, experience acquired over our three decades of existence. Your event is organized taking into account the rules imposed by the local authorities. Contact our consultants today to set up successful, but above all secure events.