Organizing Virtual Events - What you need to know
How to prepare a virtual event?
The magnitude of the event
The first step is to define the number of guests. A dozen or several thousand people? You are free to choose! It is also important to determine in advance whether the event is intended for a few private members of a company, the local, regional or global population.
Send invitations and manage registrations
Then you need to send invitations, directly or indirectly via ads, to your targets and encourage them to sign up. Participation can be free or paid depending on your preferences and the nature of the event. It is also necessary to manage the registrations well in order not to exceed the limit defined for example.
Determine the features
It is possible to allow participants to communicate with you live via message or video. You can also ensure that the webcast remains accessible on the platform after the event. Finally, you must choose the content you wish to make available to participants.
What happens on the day of the webcast?
It is important to ensure that the broadcasting platform is accessible from all browsers in order to satisfy the public and avoid last-minute problems. The images and sound must also be of good quality. To do this, specific professional equipment must be used and installed according to the standards.
Call on SYNC Production to organize your webcast
At SYNC Productions, we understand that organizing a virtual event is a delicate mission. That’s why we offer a complete webcasting service. Our team of professionals will accompany you in the preparation and realization of your project from the first to the last step. We will guide you on the options to consider to ensure the smooth running of your webcast. Finally, we can also take care of the installation of the equipment.